Change in Ownership

Please send a copy of the recorded assignment and/or deed. The document needs to be recorded in the county where the well is located.

Listed below are some common situations that result in a change of ownership. All changes must be submitted in writing.

Please note this page contains PDC’s requirements for ownership transfer and is not intended to be, nor does it constitute, legal or tax advice. You should consult an oil and gas attorney along with your tax advisor whenever transferring real property.

SituationDocumentation Needed
Address Change

Complete the PDC Energy Inc. change of address form. Include owner number, old address, new address, Social Security number (or last four digits), and signature. Mail, or scan and email, the completed form to PDC Energy Inc.

Appointment of Attorney-in-Fact (AIF) or Power of Attorney (POA)Copy of Power of Attorney.  Please note if the Attorney-in-Fact is transacting property, the Power of Attorney document will need to be recorded.
Company/Corporation name changeRecorded Certificate of Name Change.
Company/Corporation name change due to a mergerRecorded Certificate of Merger.
Name Change – Marriage Divorce, etc.

Recorded marriage certificate, divorce decree, or other legal documentation.  Please keep in mind transfers of ownership due to marriage or divorce will require a recorded Conveyance.

Ownership change due to divorceComplete Divorce Decree or Settlement Agreement and recorded Conveyance.
FOR COLORADO PROPERTIES
Owner of Colorado property dies with a Will and the Estate is to be probated:

If probate is not finalized, but the Estate is to receive payments, please provide:

 

Copy of:

  • Death Certificate
  • IRS Letter issuing TIN to Estate and showing Personal Representative
  • Recorded Letters Testamentary issued by the Probate Court

 

When probate is finalized, please provide:

 

Copy of:

  • Death Certificate (if not previously provided)

Recorded* copy of:

  • Certified Letters Testamentary or Letters of Administration (if not previously provided)
    Certified Final Decree of Distribution
    Personal Representative’s Deed

 

In addition to the requested documents, please provide the names, addresses and telephone numbers of each heir to whom the interest is to be transferred.

 

*Documents must be recorded in the County where the property is located.

Owner of Colorado property dies with a Will, but probate proceedings will be conducted outside of Colorado.

The State of Colorado requires probate to be opened in Colorado regardless of where an owner lived.

 

If probate is not finalized, but the Estate is to receive payments, please provide:

Copy of:

  • Death Certificate
  • IRS Letter issuing TIN to Estate and showing Personal Representative
  • Recorded Letters Testamentary issued by the Probate Court

 

When probate is finalized, please provide:

 

Copy of:

  • Death Certificate (if not previously recorded)

 

Recorded* copy of:

  • Certified Letters Testamentary (if not previously provided)
  • Certified Final Decree of Distribution
  • Personal Representative’s Deed

 

In addition to the requested documents, please provide the names, addresses and telephone numbers of each heir to whom the interest is to be transferred.

 

*Documents must be recorded in the County where the property is located.

 

Owner of Colorado property dies without a Will and owns a small interest in Colorado properties

If the total amount of royalties from Colorado properties is $100 or less annually, PDC may consider accepting an Affidavit of Heirship Form*.  Please contact us for more information.

 

*PDC reserves the right to require probate documentation in the event royalties increase in the future.

FOR TEXAS PROPERTIES
Owner of Texas property dies with a Will and the Estate is to be probated:If probate is not finalized, but the Estate is to receive payments, please provide:

Copy of:

  • Death Certificate
  • IRS Letter issuing TIN to Estate and showing Personal Representative
  • Letters Testamentary issued by the Probate Court

 

 

When probate is finalized, please provide:

 

Copy of:

  • Death Certificate (if not previously provided)
  • Evidence debts and taxes have been paid

 

 

 

Certified and Recorded* copy of:

  • Last Will & Testament
  • Letters Testamentary
  • Order Admitting the Will to Probate
  • Final Decree of Distribution (if one was used)

 

In addition to the requested documents, please provide the names, addresses and telephone numbers of each heir to whom the interest is to be transferred.

 

*Documents must be recorded in the County where the property is located.

Owner of Texas property dies with a Will and probate proceedings will be conducted outside of Texas If probate is not finalized, but the Estate is to receive payments, please provide:

Copy of:

  • Death Certificate
  • IRS Letter issuing TIN to Estate and showing Personal Representative
  • Letters Testamentary issued by the Probate Court

 

When probate is finalized, please provide:

 

  • An exemplified copy of the Probate proceeding, recorded in the Texas county where the property is located.

 

In addition, please provide:

 

  • Death Certificate (if not previously provided)
  • Evidence debts and taxes have been paid

 

In addition to the requested documents, please provide the names, addresses and telephone numbers of each heir to whom the interest is to be transferred.
Owner of Texas property dies with a Will but probate will not be completed. Or, Owner dies without a Will and probate will not be completed

When royalties from Texas properties are $50,000 or less annually, PDC may consider accepting a recorded Affidavit of Heirship form. Please contact us to find out if this may be an option for your situation. *

Please provide recorded copies of:

 

  • An Affidavit of Heirship form completed by a disinterested party (someone who is not an heir) who is also familiar with the family history.
  • Death Certificate

 

*PDC reserves the right to require probate documentation in the event royalties increase in the future.

 

In addition to the requested documents, please provide the names, addresses and telephone numbers of each heir to whom the interest is to be transferred.


Trustee changes

Instrument whereby the successor trustee was Appointed

  • For Colorado Properties: Copy of recorded Statement of Authority
  • For Texas Properties: Copy of recorded Certificate of Trust

 

Document must be recorded in the County where the property is located.

Joint Tenancy (JT) – one dies

Copy of recorded death certificate of the deceased Joint Tenant

Trust/Partnership created
  • Recorded conveyance to the Partnership or Trust
  • Partnership Agreement
  • For Colorado Properties: Copy of recorded Statement of Authority
  • For Texas Properties: Copy of recorded Certificate of Trust
Trust/Partnership terminated
  • Dissolution of Trust or Partnership document
  • Recorded Conveyance to receiving parties of Partnership) or Beneficiaries of the Trust.

 

  • For Colorado Properties: Copy of recorded Statement of Authority
  • For Texas Properties: Copy of recorded Certificate of Trust